At Eastern Procurement (EP) It is our intention to ensure that personal data:

  1. will only be processed lawfully, fairly and transparently.
  2. collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes
  3. adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed
  4. Accurate and, where necessary, kept up to date
  5. kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed
  6. processed in a manner that ensures appropriate security of the personal data

Who is Collecting the Data in Eastern Procurement?

Data is collected by EP staff in the course of carrying out their responsibilities, this is by;

  • The individual communicating with Eastern Procurement
  • Signing up to our newsletter
  • Attending an EP event or EP jointly held event.
  • Publicly available information – such as your employers website, companies house and such.

What data is being collected?

Data collected by EP will usually include;

  • the individuals name
  • The individuals job title
  • The individuals contact details (phone number, email address and postal address)

What is the legal basis for processing the data?

The data is processed under one of the following requirements;

  • Consent
  • Contract
  • Legal obligation
  • Vital Interests
  • Public Task
  • Legitimate interest
  • Special Category Data
  • Criminal Offence Data

Will the data be shared with any third parties?

The data held by EP is not shared with any third parties, if for any reason we require your information to be shared with a third-party, consent will ALWAYS be required by the individual.

How will the information be used?

The information will be used by EP to ensure you are provided with the service you require as a contractor, Member or supplier and to keep a record of your relationship with EP.

How long will the data be stored for?

Dependent upon the relationship you have with EP, there are legal requirements to hold specific data for a set period of time. However, you have a right to inform us of your requirement for us to stop processing your data, and if it no longer necessary for the purpose that it was provided, it will be removed.

What rights does the data subject have?

The data subject has the right to ask for a copy of information that is held about them at no cost, if any of the information held is not relevant or incorrect, please let us know and it will be corrected immediately.

If the data subject would like their information removed, provided it is no longer required for the purpose it was provided, it will be removed from all processing.

To contact us regarding your personal data, please email;

How can the data subject raise a complaint?

Individuals have a right to complain to the Information Commissioner’s Office (ICO) if they think there is a problem with the way we are handling your data.